Bridge the gaps between your Private Practice and your EHR.

Running a private practice today walks a fine line between providing exceptional patient care and managing the administrative duties of your private practice. Electronic Health Records (EHRs) have become the backbone of modern practices, yet most were designed with outpatient workflows in mind. For specialists who split time between the office and inpatient facilities, these systems often fall short.

This is where HybridChart, the leading mobile charge capture and rounding software for medical specialists, steps in. Designed to complement and integrate with many leading EHRs, HybridChart empowers physicians and their teams with the tools they need to round efficiently, capture charges accurately, and stay connected while away from the office.

A Review HybridChart

HybridChart is not just another application layered onto an already complex workflow. It’s a mobile and desktop platform that eliminates friction for specialists who round in hospitals, rehab facilities, or dialysis centers. HybridChart boasts the following core features:

• Charge Capture – Physicians can submit charges at the bedside in real time, reducing lost revenue and preventing the dreaded end-of-day (or end-of-week) data entry pileup.
• Census Management – A live census of patients across facilities allows teams to always know who is admitted, discharged, or requires follow-up, improving continuity of care. This is enhanced with ADT Feeds and live connections with your EHR.
• Secure HIPAA-Compliant Messaging – HybridChart replaces unsecured texts and phone calls with encrypted, compliant communication between providers, staff, and billers.
• Discharge Planning – Automated workflows flag discharges, ensuring follow-up visits are scheduled and no patient slips through the cracks.

Together, these features create a streamlined digital ecosystem that works with your EHR rather than against it.

Filling the EHR Gap for Specialists on the Move

Most private practice EHRs excel in the clinic environment, but present a gap with inpatient rounding. Specialists often find themselves juggling multiple systems: the hospital’s EHR, their own practice’s EHR, and any third-party communication or billing tools. This disjointed landscape leads to inefficiencies, missed charges, and fragmented care coordination.

HybridChart fills that gap. By connecting directly with hospital Admission-Discharge-Transfer (ADT) feeds, HybridChart automatically builds a real-time census. Doctors no longer rely on faxes, phone calls, or spreadsheets to track patients—they see an up-to-date list of admitted patients the moment they walk into the hospital. At the bedside, charges are captured instantly and securely, ensuring both accuracy and compliance.

In essence, HybridChart provides the mobility and flexibility that private practice EHRs often lack, making it the physician’s trusted partner beyond the clinic walls.

Seamless EHR Integration

One of HybridChart’s greatest strengths is its ability to integrate seamlessly with many of the leading EHR platforms used by medical specialists. Whether your practice runs on Epic, Cerner, NextGen, eClinicalWorks, athenahealth or another system, HybridChart can act as the connective tissue that bridges inpatient and outpatient workflows.

When connected, HybridChart can:

• Pull in Patient Demographics – Avoid redundant data entry by automatically importing demographic details from your EHR.
• Sync Insurance Information – Ensure billing accuracy with verified payer data passed directly into HybridChart.
• Access Chart Information and Notes – Providers can view critical patient details, histories, and recent documentation without toggling between systems.
• Pass Along Charges – Captured charges flow back into the EHR, reducing lag time and eliminating transcription errors.

This bidirectional flow of data reduces administrative burdens, supports faster billing cycles, and maintains a single source of truth across systems. The result is a unified experience that feels native rather than bolted on.

Charge Capture at the Bedside

Lost or delayed charges in your queue remain one of the biggest revenue leaks in private practices. A busy rounding day can leave doctors scribbling notes, trying to remember encounters, or relying on staff to chase down missing charges.

HybridChart solves this problem by making charge capture a natural part of the rounding process. Physicians enter charges directly on their mobile device at the bedside—complete with coding support, modifiers, and insurance validation. Charges are instantly visible to the billing team, ensuring nothing slips through the cracks and revenue is maximized.

This approach doesn’t just protect revenue; it also reduces compliance risk. With accurate and timely charge capture, documentation supports coding integrity, minimizing the chance of audits or denied claims.

Smarter Census Management

Managing a census manually is a recipe for errors. Without real-time updates, physicians risk rounding on discharged patients, missing new admissions, or duplicating work.

By integrating with hospital ADT feeds, HybridChart automatically updates census lists in real time. Doctors can filter by location, admission date, discharge status, or assigned provider, making rounding more efficient and organized.

From the administrative side, practice managers gain visibility into inpatient activity, helping them forecast workloads, monitor productivity, and ensure appropriate staffing.

Secure Messaging for a Connected Team

Communication is the glue that holds care teams together, but traditional methods like texting or email are not secure enough for protected health information. HybridChart includes a secure HIPAA-compliant messaging platform that allows physicians, advanced practice providers, billers, and administrators to coordinate seamlessly.

Messages can be tied to specific patients, ensuring clarity and reducing miscommunication. Billers can flag missing information, schedulers can confirm follow-up appointments, and physicians can hand off patients with confidence—all without leaving the HybridChart ecosystem.

Discharge Planning that Closes the Loop

One of the biggest pain points in private practice management is ensuring discharged patients receive proper follow-up. Missed discharges can mean missed visits, gaps in care, and lost revenue.

HybridChart’s Discharge Planning module automatically flags urgent discharges (such as those needing follow-up in less than seven days) and routes them to the appropriate team member. From there, schedulers can book appointments, providers can review hospital notes, and billers can finalize charges—ensuring every patient is accounted for.

Why Private Practices Choose HybridChart

For private practices, the choice isn’t whether to use an EHR—it’s how to extend the EHR to cover the realities of rounding and charge capture. HybridChart fills that gap by:

• Providing mobility for physicians who work outside the clinic.
• Automating census management through ADT feeds.
• Delivering real-time, bedside charge capture.
• Offering secure, compliant communication tools.
• Ensuring seamless integration with existing EHR systems.

The result is a more efficient practice, better financial outcomes, and improved patient care continuity. Physicians spend less time chasing paperwork and more time practicing medicine—the way it should be.

The modern private practice demands agility. With providers moving between clinic and hospital settings, the limitations of traditional EHR systems become clear. HybridChart was built specifically to bridge this gap, giving specialists the tools they need to capture charges, manage census lists, communicate securely, and coordinate discharges—all while integrating seamlessly with their EHR.

For practices looking to maximize efficiency, protect revenue, and provide better continuity of care, HybridChart is more than an add-on. It’s the missing piece of the private practice EHR puzzle.