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Does your practice do any of the following? Click to learn more about these risky activities and how HybridChart EVOLVE can help.

Risk Mitigation

This is a HIPAA violation. Standard text messages aren’t encrypted, may be stored on unsecured servers, are susceptible to being intercepted via WiFi, and do not include sender/receiver authentication. Therefore, they are not HIPAA compliant. 

HybridChart EVOLVE’s secure messaging tool provides an easy way to send and receive secure messages via the mobile app or the desktop app, making it an ideal solution for Provider-to-Provider communication and collaboration. Varied notification options ensure that nothing gets missed, and messages can be sent in the context of the patient, so there is no confusion about which patient is being discussed. To learn more about HybridChart EVOLVE’s secure messaging feature, click here.

Unless you’re using an encrypted email service that also provides the appropriate access, audit, and integrity controls, this is a HIPAA violation.

HybridChart EVOLVE’s secure messaging tool provides an easy way to send and receive secure messages via the mobile app or the desktop app, making it an ideal solution for the entire practice – including practice support services like answering services. Users may enable reminder notifications (e.g. push notifications, text notifications, etc.) that match the needs of their role in the practice, and the messaging dashboard provides visibility to see whether a message has been read or not. To learn more about HybridChart EVOLVE secure messaging, click here.

Paper is inherently unsecure for several reasons. It’s easy to lose or forget, and if something happens to it, there often isn’t a good way to figure out what happened to it. If a paper charge sheet containing PHI gets into the hands of someone who isn’t supposed to have it, that’s a HIPAA violation.

HybridChart EVOLVE’s charge capture feature allows for quick and easy charge capture in as few as two taps. It’s a secure, HIPAA compliant way to get charges from the Provider to the billing team in real time. To learn more about HybridChart EVOLVE’s charge capture feature, click here.

This is a HIPAA violation. Standard text messages aren’t encrypted, may be stored on unsecured servers, are susceptible to being intercepted via WiFi, and do not include sender/receiver authentication. Therefore, they are not HIPAA compliant. 

HybridChart EVOLVE’s secure messaging feature provides an easy way to send and receive secure messages via the mobile app or the desktop app, making it an ideal solution for the entire practice – both inside and outside the office. Messages may be sent in the context of the patient, so there is no confusion about which patient is being discussed. Office staff may enable reminder notifications via email, so they don’t miss anything. To learn more about HybridChart EVOLVE’s secure messaging feature, click here.

This is a HIPAA violation. Standard text messages aren’t encrypted, may be stored on unsecured servers, are susceptible to being intercepted via WiFi, and do not include sender/receiver authentication. Therefore, they are not HIPAA compliant.  

HybridChart EVOLVE’s secure messaging tool provides an easy way to send and receive secure messages via the mobile app or the desktop app, making it an ideal solution for the entire practice – including practice support services like answering services. Users may enable reminder notifications (e.g. push notifications, text notifications, etc.) that match the needs of their role in the practice, and the messaging dashboard provides visibility to see whether a message has been read or not. To learn more about HybridChart EVOLVE’s secure messaging feature, click here.

While online documents and spreadsheets are more secure than paper lists, if you’re not using a service that’s specifically encrypted and compliant with HIPAA regulations, you’re at risk. A cardiac surgery group in Arizona settled a HIPAA violation case for $100,000 for keeping track of patient surgical appointments using an online calendar that was not sufficiently secure. 

Utilizing HybridChart EVOLVE’s census management feature allows you to keep patient lists in a secure way that’s accessible on a desktop computer or a mobile device (without having to zoom in and out to see what’s in the spreadsheet). Not only is it more secure, it allows for the same real-time collaboration between Providers and office staff. To learn more about HybridChart’s census management feature, click here.

Paper is inherently unsecure for several reasons. It’s easy to lose or forget, and if something happens to it, there often isn’t a good way to figure out what happened to it. If a paper list containing protected health information (PHI) gets into the hands of someone who isn’t supposed to have it, that’s a HIPAA violation.

Utilizing HybridChart EVOLVE’s census management feature allows you to keep patient lists in a secure way that’s accessible both on a mobile device and on the desktop. Not only is it more secure, it allows for real-time collaboration between Providers and provides visibility into what’s going on at the hospital to the office staff. To learn more about HybridChart’s census management feature, click here.

The facesheet has a lot of information in one place, often including things like social security numbers. Good if you’re a biller who needs the most up-to-date information to submit charges to the payer; bad if that piece of paper gets into the hands of someone who would use that information for nefarious purposes. Paper is easy to lose or forget.

HybridChart EVOLVE allows for quick and easy mobile upload of facesheet images that can be attached to patient listings. The image is stored securely in the cloud and instantly accessible to office staff who need the information to do their jobs. Not only is it much safer, but it may save a drive across town to drop them off. 

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If you think you’re at risk for committing a HIPAA violation, give us a call at 877.977.5544 for a free consultation, or complete the form below to speak with one of our team members to learn how HybridChart can help.

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