Healthcare may be one of the very few industries in which you don’t immediately get paid for the work or service provided.  Rather, it can be days, weeks, or even months before payment is actually received for work completed.

And that’s if rounding physicians remember to submit the charges.

Missed charges mean lost revenue and this is for work that has already been completed.  This can occur from forgetting to bill entirely, forgetting to hand in paper charge sheets, or human error within the billing department.   Billers and coders face obstacles themselves utilizing paper charge sheets.  First, they have to hunt them down from the physicians. Second, once they have them, they have to decipher what appears to many as chicken scratch.  If unreadable, how long does it take for them to get in touch with the physicians for clarification?  And, when they do get in touch with them, do the physicians even remember what they intended to write? It’s also quite risky to be using paper—it can be easily lost and hence, patient information could be compromised.  And, each infraction for breaching patient information can be up to a $10,000 fine.

If you’re still using paper, you’re missing charges.   Automated charge capture is the answer and if you currently aren’t automated, you need to be.  This seems like a no-brainer, but physicians have been forced to accommodate every new piece of technology, both clinically and operationally, and most operational technology has been disappointing.  As an example, electronic health records have been an utter disappointment.  Namely, because they are created by teams that are not clinical and do not understand the workflow of a physician.  So, to say the least, they are reluctant to try new technology.

However, when you add together the risk reduction of getting off paper and the fact that automated charge capture allows for more efficient billing of the services, collection of reimbursement, and improved cashflow for the service you are providing, it becomes clear that a software solution is the better way to go.  With an efficient charge capture solution, billing does not have to be held for late or inaccurate charges and the risk for duplicative charges is mitigated.

Comprehensive and compliant charge capture is a necessary key to surviving the trend of decreased reimbursement.  Charge capture technology facilitates efficiencies and provides a realistic methodology for charge capture management. This technology should offer an immediate ROI with increased revenue, decreased days in AR, and more time back in your day.

Charge Capture ScreenshotFlexible, custom built options for charge capture

Regardless of where and how you practice medicine, one thing is for certain—you cannot afford to be wasting time or money.  HybridChart was created by a physician for rounding physicians. The tool is intuitive to use, and custom configured to meet your practice’s specific workflow needs. Never miss another charge while improving your bottom line by 8-12% per month, AND get an hour back in your day with our workflow efficiency tool.

“In the first month of implementing HybridChart, we recovered significant revenue we didn’t realize we were missing.  Each month going forward, we have continued to capture additional revenue with this innovative software.  For Cardiac Solutions, HybridChart is not just a financial tool, but it assists our providers to decrease the total cost of care for Cardiology patients through protocols which direct population health management in the ambulatory setting.”

– Sean M., Cardiac Solutions

HybridChart allows you and your team to collaborate on your hospitalized patients. It will unite your doctors with your office staff, streamline your charge capture process, and address the entire workflow.

 “Our main struggle before HybridChart was keeping track of our productivity. Now we capture every single charge for every single hospital visit.”

– Omar G., Arizona Infectious Disease


Meet EVOLVE by HybridChart – Our fourth generation software platform.

Take control of your entire workflow through a user-friendly solution created by a physician. Medical software too often fails to address the specific needs of providers. Rounding at one or more hospitals presents a unique challenge. There is the need for effective team collaboration and easy charge capture. Census management means true collaboration among provider and staff. Rounding at multiple facilities just got way easier. Covering on-call now has the luxury of essential information for clean hand-offs. Charge capture takes less than five seconds. Diagnoses are easy to find and follow the patient. Customized charge menus make it easy to enter the correct charge. Don’t let billing for your work slow you down. Charge in real-time and focus on caring for the patient.

HybridChart has numerous levels of safeguards against missed charges. The Charge Checker feature will scan every day of an admission and assure there are charges. Using the Charge Matrix you have visibility of all charges from multiple providers per day for any given patient.

Most practices see a revenue increase of 8-10% after using HybridChart – attributed to capturing every charge for every patient. Charges are complex enough with just the diagnosis codes and charge codes. To make your charges accurate HybridChart allows you to easily adjust the Date of Service and assign Secondary Billers such as nurse-practitioners and physician assistants. Modifiers can be built into specific Billing Modules or choose from a customized list managed by your practice. Seamlessly navigate our Charge Capture workflow and save time without losing accuracy.

An automated charge capture system may be the most profitable investment that you can make in your practice today.

You can instantly boost your revenue by 10% using our modern, high-tech and easy-to-implement charge capture system.

Smarter Rounding and Workflow Software for Doctors

At HybridChart, we provide technology that connects your healthcare team, increases efficiencies, AND improves your bottom line. HybridChart’s cloud-based software adapts to your practice’s unique workflow and will improve your profitability and patient outcomes by utilizing our 5 features: census managementcharge capturesecure messagingdischarge management, and data analytics.

NEVER miss another charge and get PAID for the work you do!

If you are interested in taking your medical practice to the next level and want to employ the best hospital charge capture practice available in the industry, come visit our website at, or call us at 1-877-684-0608 for a demo today!

VP of Clinical Operations and Client Success HybridChart, Inc.
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Stacey Schaefer is Vice President Clinical Operations for HybridChart. She has spent the last twenty-five years in Healthcare executive leadership, clinic/hospital administration and physician recruiting/relations/retention. She resides in Scottsdale, Arizona.