In modern medicine, software is everywhere. Practice management systems, secure messaging tools, risk-score calculator apps, and the behemoth that we all love to hate – the EHR. It’s exhausting. So, why should you add yet another thing in the mix by using charge capture software?

Here are five reasons charge capture software is an important tool to maximize efficiency when rounding in the hospital:

No More Missing Charges

Are you capturing every charge? Are you sure? If you’re not using charge capture software and don’t have a good system of reconciliation in place, it’s easy to miss a charge here or there. It may not seem like a big deal – if you’re seeing 15-20 follow ups while you round, what’s a Level 3 Follow-Up here or there? Well, those charges add up.

According to the CMS Physician Fee Schedule, in 2019 the facility price for a Level 3 Follow Up Visit is $105.59. A few of those can add up quickly, especially if you multiply that by the number of providers in your practice. The monthly per physician cost of the best charge capture software systems in the business cost less than one single missed follow-up visit. If you catch missing charges using a software solution, you’ve likely earned money.

Real Time Collaboration

Having a piece of paper to keep notes on can be helpful when working in the hospital. Security concerns of walking around with PHI on paper aside, once that piece of paper is printed, it’s not going to update itself if anything changes. Using charge capture software allows you to view what your colleagues are doing in real-time, which equals more efficiency and less wasted time.

Capture Charges Correctly

If you do Procedure X, what modifier does it need? Can you charge for Procedure X if you also did Procedure Y at the same time? What’s the CPT code for that, anyway? The truth is that charge capture is more complicated than it seems at first blush, particularly when standards are always changing. Charge capture software allows your practice to custom design a SuperBill that meets your exact needs – bundling charges, adding modifiers, and calculating RVUs. By setting things up for success you can capture the right information the first time (and with fewer taps and clicks, too). You can read about tricks to customize your SuperBill for maximum success in the article Hack Your SuperBill.

Get Specific

Diagnosis specificity is important for a number of reasons, like meeting ever-shifting CMS quality metrics and getting reimbursed properly. Quality charge capture software features the option to search the ICD-10 database by code and/or SNOMED terms and allows for the creation of diagnosis favorites lists. Well-crafted favorites lists minimize searching and ensure that providers are picking the right code the first time.

Make Billers Lives Easier

Good medicine is a team sport. From schedulers to medical assistants to administrators, your practice is probably full of smart professionals who keep things rolling. Good billers and coders are an essential part of this team and are skilled at doing a number of necessary complex tasks, like scrubbing claims and working denials. Time spent chasing charges and interpreting cryptic handwriting is time taken away from those other tasks. Charge capture software will certainly make their lives easier, and that can only benefit everyone.

HybridChart’s charge capture solution will help your practice keep things on track. Built by a doctor for doctors, it’s intuitive platform can fit seamlessly into your existing workflow.

Meet EVOLVE by HybridChart – Our fourth generation software platform.

Take control of your entire workflow through a user-friendly solution created by a physician. Medical software too often fails to address the specific needs of providers. Rounding at one or more hospitals presents a unique challenge. There is the need for effective team collaboration and easy charge capture. Census management means true collaboration among provider and staff. Rounding at multiple facilities just got way easier.

Covering on-call now has the luxury of essential information for clean hand-offs.Charge capture takes less than five seconds. Diagnoses are easy to find and follow the patient. Customized charge menus make it easy to enter the correct charge. Don’t let billing for your work slow you down. Charge in real-time and focus on caring for the patient.

HybridChart has numerous levels of safeguards against missed charges. The Charge Checker feature will scan every day of an admission and assure there are charges. Using the Charge Matrix you have visibility of all charges from multiple providers per day for any given patient.

Most practices see a revenue increase of 8-10% after using HybridChart – attributed to capturing every charge for every patient. Charges are complex enough with just the diagnosis codes and charge codes. To make your charges accurate HybridChart allows you to easily adjust the Date of Service and assign Secondary Billers such as nurse-practitioners and physician assistants. Modifiers can be built into specific Billing Modules or choose from a customized list managed by your practice. Seamlessly navigate our Charge Capture workflow and save time without losing accuracy.

An automated charge capture system may be the most profitable investment that you can make in your practice today.

You can instantly boost your revenue by 10% using our modern, high-tech and easy-to-implement charge capture system.

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Smarter Rounding and Workflow Software for Doctors

At HybridChart, we provide technology that connects your healthcare team, increases efficiencies, AND improves your bottom line. HybridChart’s cloud-based software adapts to your practice’s unique workflow and will improve your profitability and patient outcomes by utilizing our 5 features:census managementcharge capturesecure messagingdischarge management, and data analytics.

NEVER miss another charge and get PAID for the work you do!

If you are interested in taking your medical practice to the next level and want to employ the best hospital charge capture practice available in the industry, come visit our website at, or call us at 1-877-684-0608 for a demo today!

Kisha Crofts Author
Kisha Crofts is the Director of Product Management and Implementation at HybridChart. She has worked in medicine for over fifteen years, including roles in EMS, Cardiology, and clinical application management. She lives in Goodyear, Arizona with her family.
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