The Rounding Revolution: From Paper to Cloud-Based Systems

Share this post

Hospital rounding has long been a paper-based process. Providers would print a list of patients, collect paper face sheets for patient demographics and insurance information, and gather charges along the way, all while stuffing them into the seemingly bottomless pit of their pockets. However, this outdated method is now being replaced by cloud-based mobile charge capture systems, bringing much-needed organization and efficiency to the hospital rounding experience.

The List Is in the Cloud

A mobile charge capture system eliminates the need for a physical patient list. With the ability to view the list in real-time on the app, the entire practice has visibility, making it easy to switch between different hospital censuses. Additionally, the app can take a picture of the face sheet and securely present it to billers, with the ADT feed from the hospital also delivering the necessary information to the charge capture software.

Charge Sheets Galore

In the traditional paper-based system, a pre-printed charge sheet was used for each patient. Writing down diagnoses and checking boxes was a time-consuming process, with the risk of under coding due to a lack of recall at the end of the day. With a mobile charge capture system, each charge takes only a few seconds to complete and happens at the point of care, eliminating the need for end-of-day billing sessions and reducing the risk of under coding.

The Missing Stack

Paper charges often got lost, leading to missed revenue. A modern solution prevents this, with charges entered at the point of care and instantly available to billers who can never lose them. This ensures no gaps at the end of a patient admission and provides layers of protection against missed charges.

Reconciliation Needs to Happen

With a paper-based system, it can be difficult to determine the true denominator for consults. The billing system may not provide an accurate representation, but with a mobile charge capture system, you have instant access to reports showing the charges for a day, month, or quarter, allowing for meaningful reconciliation.

HybridChart: A Better Hospital Rounding Experience

HybridChart offers a cloud-based software solution to improve the hospital rounding experience, connecting your healthcare team and increasing efficiencies while also improving your bottom line. With features such as charge capture, census management, secure messaging, discharge planning, and data analytics, you will never miss another charge and receive payment for the work you do. To learn more and schedule a demo, visit or call 877-977-5544 today.

Dr. Gregory Sanders is a Harvard-trained, practicing cardiologist and founder and CEO of HybridChart. He has been coding since the 1980s and has spent his medical career focusing on improving processes. His patient care skills earned him recognition as one of Phoenix Magazine’s TOP DOCs. He lives in Scottsdale with his family.

The Rounding Revolution: From Paper to Cloud-Based Systems